Schedule your EverWebinar event

Applies to: EverWebinar

Set up when and how your automated webinar sessions are available to registrants.

EverWebinar allows you to create scheduled sessions or on-demand experiences, depending on how you want attendees to access your webinar.

Create your webinar schedule

To configure your schedule:

1. Go to the Schedules step in the webinar configuration
2. Choose how your webinar should run:
   • Specific date and time
   • Recurring schedule (daily or weekly)
3. Click Add to create the schedule
4. Add additional schedules if needed

Choose how time zones are handled

Decide how your webinar time is displayed to registrants.

Fixed time zone

Set a specific time zone for your webinar.

• Registrants can convert the time to their local time
• Multiple locations may appear if they share the same GMT offset

User’s own time zone

Automatically display the webinar time in each visitor’s local time zone.

• Makes it easier for attendees to choose a session
• Applies to all schedules once selected

Registration page scheduling options

These settings control how your schedule appears and behaves for visitors.

Allow time zone conversion

• Available only with a fixed time zone.
• Lets registrants view the webinar time in their local time zone.

Allow late attendance

• The webinar skips ahead to match the current time
• Creates a realistic “live” experience

Instant watch replay

• Adds a “Watch the replay now” option on your registration page.
• Attendees can watch immediately after registering
• Requires replay to be enabled in the Replay step

Just-in-Time scheduling

• Creates sessions that appear to start soon after someone visits the page.
• You can display sessions at:
  • Every 15 minutes
  • Every 30 minutes
  • Every hour
• This creates a strong “live webinar” feel, even though the session is automated.

Hide night time schedules (Used with Just-in-Time scheduling)

• Prevents sessions from appearing during selected hours (e.g. overnight)
• Makes your schedule look more natural and intentional

Displayed schedules

• Choose how many available sessions are shown on the registration page at once.

Block short-term registrations

• Prevent last-minute sign-ups.
• You can block registrations up to 6 days in advance.

Block dates

• Exclude specific dates from your schedule.
• Useful for:
  • Holidays
  • Planned downtime
  • Special events