Applies to: EverWebinar
Set up when and how your automated webinar sessions are available to registrants.
EverWebinar allows you to create scheduled sessions or on-demand experiences, depending on how you want attendees to access your webinar.
Before you begin
Important things to know before setting your schedule:
On-demand options (Just-in-Time and Instant Replay) create dynamic sessions that behave differently from scheduled ones.
Disabling on-demand options deletes related analytics and session data.
Editing past sessions is not recommended: changing the date or time resets attendee access links, and previously sent links will no longer work.
Create your webinar schedule
To configure your schedule:
Go to the Schedules step in the webinar configuration
Choose how your webinar should run:
Specific date and time
Recurring schedule (daily or weekly)
Click Add to create the schedule
Add additional schedules if needed
Choose how time zones are handled
Decide how your webinar time is displayed to registrants.
Fixed time zone
Set a specific time zone for your webinar.
Registrants can convert the time to their local time
Multiple locations may appear if they share the same GMT offset
User’s own time zone
Automatically display the webinar time in each visitor’s local time zone.
Makes it easier for attendees to choose a session
Applies to all schedules once selected
Registration page scheduling options
These settings control how your schedule appears and behaves for visitors.
Allow time zone conversion
Available only with a fixed time zone.
Lets registrants view the webinar time in their local time zone.
Allow late attendance
The webinar skips ahead to match the current time
Creates a realistic “live” experience
Instant watch replay
Adds a “Watch the replay now” option on your registration page.
Attendees can watch immediately after registering
Requires replay to be enabled in the Replay step
Just-in-Time scheduling
Creates sessions that appear to start soon after someone visits the page.
You can display sessions at:
Every 15 minutes
Every 30 minutes
Every hour
This creates a strong “live webinar” feel, even though the session is automated.
Hide night time schedules (Used with Just-in-Time scheduling)
Prevents sessions from appearing during selected hours (e.g. overnight)
Makes your schedule look more natural and intentional
Displayed schedules
Choose how many available sessions are shown on the registration page at once.
Important:
If you select Just-in-Time or replay options here without enabling them, no sessions will be displayed.
Block short-term registrations
Prevent last-minute sign-ups.
You can block registrations up to 6 days in advance.
Block dates
Exclude specific dates from your schedule.
Useful for:
Holidays
Planned downtime
Special events
Pro tip
The time format shown to registrants (12-hour or 24-hour) depends on the language and country settings in your webinar configuration.